|Office of the Attorney General - State of Texas
January 5, 2000
Ms. Suzanne Burgess
Dear Mr. Bright:
You ask whether certain information is subject to required public disclosure under chapter 552 of the Government Code. Your request was assigned ID# 132008.
The Alcoholic Beverage Commission (the "commission") received a request for information regarding the Texas Bar and Grill in Austin and its sale of alcohol to a named individual on a specified date. You seek to withhold portions of the information under sections 552.101, 552.103 and 552.108 of the Government Code.
Section 552.108(a)(1) excepts from required public disclosure
(a) Information held by a law enforcement agency or prosecutor that deals with the detection, investigation, or prosecution of crime . . . if:
(1) release of the information would interfere with the detection, investigation, or prosecution of crime[.]
You seek to withhold your exhibit D under section 552.108 based on the wishes of the Office of the Travis County District Attorney. The latter office has informed the commission that the information relates to a pending prosecution. Based on these representations, we conclude that, except as noted below, you may withhold exhibit D under section 552.108(a)(1).
Please note that section 552.108 does not except from required public disclosure "basic information about an arrested person, an arrest, or a crime." Gov't Code § 552.108(c). The commission must release these types of information in accordance with Houston Chronicle Publishing Company v. City of Houston, 531 S.W.2d 177 (Tex. Civ. App.--Houston [14th Dist.] 1975), writ ref'd n.r.e. per curiam, 536 S.W.2d 559 (Tex. 1976).
Exhibit D also contains an autopsy report. Section 11, article 49.25 of the Code of Criminal Procedure makes the autopsy report public. It must be released to the requestor.
Since we have resolved your claims with respect to exhibit D under section 552.108, we do not address your claims for withholding exhibit D under section 552.103, the "litigation exception," except to note that that section would not protect "basic information" or the specifically public autopsy records from disclosure. See, e.g., Open Records Decision No. 597 (1991).
Section 552.101 of the Government Code requires withholding, inter alia, information made confidential by statute. Section 5.48 of the Alcoholic Beverage Code provides as follows:
(a) "Private records," as used in this section, means all records of a permitee, licensee, or other person other than the name, proposed location, and type of permit or license sought in an application for an original or renewal permit or license, or in a periodic report relating to the importation, distribution, or sale of alcoholic beverages required by the commission to be regularly filed by a permit or licensee.
(b) The private records of a permitee, licensee, or other person that are required or obtained by the commission or its agents, in connection with an investigation or otherwise, are privileged unless introduced in evidence in a hearing before the commission or before a court in this state or the United States.
The term "privileged" in this statute has been construed to mean "confidential" for purposes of the Public Information Act. Attorney General Opinion JM-1235 at 2 (1990); Open Records Decision Nos. 186 (1978), 62 (1974).
You seek to withhold some of the information responsive to the request under section 5.48. You have submitted, as your exhibit G, a representative sample of the information you seek to withhold under that provision.(1) Assuming that the records at issue have not been introduced in court, and provided that you release information which is specifically defined as not included in the "private records" made confidential by the section, we agree that you may withhold, under section 5.48, the kind of information submitted as exhibit G.
Driver's licence numbers included in the information responsive to the request are subject to section 552.130, which provides in relevant part as follows:
(a) Information is excepted from [required public disclosure] if the information relates to:
(1) a motor vehicle operator's or driver's license or permit issued by an agency of this state[.]
You must withhold driver's license numbers pursuant to section 552.130.
Finally, we note that the submitted information contains social security numbers. Social security numbers that were obtained or maintained by a governmental body pursuant to any provision of law, enacted on or after October 1, 1990, are confidential pursuant to section 405(c)(2)(C)(viii) of title 42 of the United States Code, and must be withheld. Except as noted above, you must release the information at issue.
This letter ruling is limited to the particular records at issue in this request and limited to the facts as presented to us; therefore, this ruling must not be relied upon as a previous determination regarding any other records or any other circumstances.
This ruling triggers important deadlines regarding the rights and responsibilities of the governmental body and of the requestor. For example, governmental bodies are prohibited from asking the attorney general to reconsider this ruling. Gov't Code § 552.301(f). If the governmental body wants to challenge this ruling, the governmental body must appeal by filing suit in Travis County within 30 calendar days. Id. § 552.324(b). In order to get the full benefit of such an appeal, the governmental body must file suit within 10 calendar days. Id. § 552.353(b)(3), (c). If the governmental body does not appeal this ruling and the governmental body does not comply with it, then both the requestor and the attorney general have the right to file suit against the governmental body to enforce this ruling. Id. § 552.321(a).
If this ruling requires the governmental body to release all or part of the requested information, the governmental body is responsible for taking the next step. Based on the statute, the attorney general expects that, within 10 calendar days of this ruling, the governmental body will do one of the following three things: 1) release the public records; 2) notify the requestor of the exact day, time, and place that copies of the records will be provided or that the records can be inspected; or 3) notify the requestor of the governmental body's intent to challenge this letter ruling in court. If the governmental body fails to do one of these three things within 10 calendar days of this ruling, then the requestor should report that failure to the attorney general's Open Government Hotline, toll free, at 877/673-6839. The requestor may also file a complaint with the district or county attorney. Id. § 552.3215(e).
If this ruling requires or permits the governmental body to withhold all or some of the requested information, the requestor can appeal that decision by suing the governmental body. Id. § 552.321(a); Texas Department of Public Safety v. Gilbreath, 842 S.W.2d 408, 411 (Tex. App.-Austin 1992, no writ).
If the governmental body, the requestor, or any other person has questions or comments about this ruling, they may contact our office. Although there is no statutory deadline for contacting us, the attorney general prefers to receive any comments within 10 calendar days of the date of this ruling.
Ref: ID# 132008
Encl. Submitted documents
cc: Mr. Frederick J. Dailey
1. In reaching our conclusion, we assume that the "representative sample" of records submitted to this office is truly representative of the requested records as a whole. See Open Records Decision No. 499 (1988), 497 (1988) (where requested documents are numerous and repetitive, governmental body should submit representative sample; but if each record contains substantially different information, all must be submitted). This open records letter does not reach, and therefore does not authorize the withholding of, any other requested records to the extent that those records contain substantially different types of information than that submitted to this office.
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