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May 9, 2000

Ms. Belinda R. Perkins
Assistant General Counsel
Teacher Retirement System of Texas
1000 Red River Street
Austin, Texas 78701-2698

OR2000-1789

Dear Ms. Perkins:

You ask whether certain information is subject to required public disclosure under chapter 552 of the Government Code. Your request was assigned ID# 135653.

The Teacher Retirement System of Texas ("TRS") received two requests for the winning proposal to an Invitation for Bids relating to survey services. You assert no exception to the release of the information. However, you advise this office that the requested information may involve the proprietary or property interests of the University of North Texas Survey Research Center ("UNT"). Section 552.305(d) requires TRS to notify a person whose proprietary information may be excepted from required disclosure by section 552.101, 552.110, 552.113, or 552.131 of the Government Code of the request for an attorney general decision. You state that you have notified UNT of the request. See Gov't Code 552.305 (permitting interested third party to submit to attorney general reasons why requested information should not be released); Open Records Decision No. 542 (1990) (determining that statutory predecessor to Gov't Code 552.305 permits governmental body to rely on interested third party to raise and explain applicability of exception in Public Information Act in certain circumstances).

On March 24, 2000 this office received a letter dated March 23, 2000 from UNT, which indicated that a more detailed letter explaining UNT's position would be forthcoming. To date, this office has not received UNT's detailed letter explaining why a specific exception to disclosure applies to all or parts of it's bid. Gov't Code 552.305(d)(2)(B). Therefore, we have no basis to conclude that the responsive information is excepted from disclosure. See Gov't Code 552.110(b) (to prevent disclosure of commercial or financial information, party must show by specific factual or evidentiary material, not conclusory or generalized allegations, that it actually faces competition and that substantial competitive injury would likely result from disclosure); Open Records Decision Nos. 552 at 5 (1990) (party must establish prima facie case that information is trade secret), 542 at 3 (1990). Thus, TRS must release the requested information to the requestors.

This letter ruling is limited to the particular records at issue in this request and limited to the facts as presented to us; therefore, this ruling must not be relied upon as a previous determination regarding any other records or any other circumstances.

This ruling triggers important deadlines regarding the rights and responsibilities of the governmental body and of the requestor. For example, governmental bodies are prohibited from asking the attorney general to reconsider this ruling. Gov't Code 552.301(f). If the governmental body wants to challenge this ruling, the governmental body must appeal by filing suit in Travis County within 30 calendar days. Id. 552.324(b). In order to get the full benefit of such an appeal, the governmental body must file suit within 10 calendar days. Id. 552.353(b)(3), (c). If the governmental body does not appeal this ruling and the governmental body does not comply with it, then both the requestor and the attorney general have the right to file suit against the governmental body to enforce this ruling. Id. 552.321(a).

If this ruling requires the governmental body to release all or part of the requested information, the governmental body is responsible for taking the next step. Based on the statute, the attorney general expects that, within 10 calendar days of this ruling, the governmental body will do one of the following three things: 1) release the public records; 2) notify the requestor of the exact day, time, and place that copies of the records will be provided or that the records can be inspected; or 3) notify the requestor of the governmental body's intent to challenge this letter ruling in court. If the governmental body fails to do one of these three things within 10 calendar days of this ruling, then the requestor should report that failure to the attorney general's Open Government Hotline, toll free, at 877/673-6839. The requestor may also file a complaint with the district or county attorney. Id. 552.3215(e).

If this ruling requires or permits the governmental body to withhold all or some of the requested information, the requestor can appeal that decision by suing the governmental body. Id. 552.321(a); Texas Department of Public Safety v. Gilbreath, 842 S.W.2d 408, 411 (Tex. App.--Austin 1992, no writ).

If the governmental body, the requestor, or any other person has questions or comments about this ruling, they may contact our office. Although there is no statutory deadline for contacting us, the attorney general prefers to receive any comments within 10 calendar days of the date of this ruling.

Sincerely,

Patricia Michels Anderson
Assistant Attorney General
Open Records Division

PMA/pr

Ref: ID# 135653

Encl. Submitted documents

cc: Mr. Timothy W. Page
The Center for Research & Public Policy
59 Elm Street
New Haven Connecticut 06510
(w/o enclosures)

Mr. Neil G. Nowlin
Southwest Research Associates
3530 Travis Street #314
Dallas, Texas 75204
(w/o enclosures)

Ms. S. Michelle Allen
Associate General Counsel
University of North Texas
Survey Research Center
P.O. Box 310907
Denton, Texas 76203-0907
(w/o enclosures)


 

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