The OAG obtains the names of prospective vendors from the CPA Centralized Master Bidders List (CMBL) and HUB Directory. Vendors who would like to do business with the agency may contact OAG Procurement Division staff or CPA and request a CMBL/HUB application. Applications are also available for downloading at the following web address: https://comptroller.texas.gov/purchasing/.
The OAG constantly seeks quality vendors who can fulfill the agency's needs in a timely and efficient manner at a competitive price. Our agency's expectations for vendor performance are outlined in the list below.
The OAG looks for vendors who:
- Quote prices F.O.B. destination and specify if there are shipping/handling charges.
- Responds to requests for telephone quotes on the same or following day.
- Returns bids or quotes by the scheduled deadline. The OAG cannot accept late responses for any reason.
- Comply with all terms and conditions set out in the Pricing Request, Invitation for Bid, RFP or RFO.
- Are not identified on the Excluded Parties List or Comptroller's List of debarred vendors.
- Provide product samples and literature upon request.
- Acknowledge receipt of the purchase order and communicate an estimated delivery date.
- Alert OAG Purchaser of any price discrepancies or added charges prior to filling orders.
- Meet or exceed expected delivery schedules.
- Record the correct OAG purchase order number on cartons, packing slips, invoices and other documents connected with the order.
- Communicate any delays in established delivery time to the OAG Procurement Division as soon as possible.
- Respond promptly to customer service requests and telephone messages.
- Resolve problems with orders and invoices in a prompt, efficient, and professional manner.
- Submit accurate invoices to the OAG Accounts Payable Section.
- Reference the OAG purchase order number and vendor taxpayer identification number on all invoices.